Thursday, September 11, 2008

Functional - Foreign Trade Data Service

New Interface

From this view, you can perform all important tasks relevant to Data Service from a single

screen. For this purpose, this screen is divided into five sections [Ext.].

Additional Functions

Finding Relevant Data Quickly and Easily [Ext.]

Additional Information [Ext.]

Functional Foreign Trade Data Service Cockpit in SAP MM

Use

This group of functions installs and maintains data pertaining to commodity codes, import code

numbers, duties and required customs papers in the Foreign Trade component. Using these

functions is optional.

To go to the Foreign Trade Data Service Cockpit from the main SAP menu, choose Logistics

Sales and distribution (or Materials management) Foreign Trade / Customs Data service

Cockpit - Data Service.

Features

There are four sections on the initial screen for Foreign Trade Data Service:

Functions on the Initial Screen

Section

Function

Load / Compare

Loading and comparison of commodity codes and import code numbers

with existing codes in the system

Information

Search and display of existing codes in the system

Price determination

Maintenance of pricing conditions

Import Simulation

Determination of duties and documentation for imports

On the initial screen, there is an additional area that you can fill with a picture or text. You can

include the standard picture or a text in this screen by choosing Environment Maintain user

data from the initial screen. The standard picture is SD_FT_SRV_START. You can create a

standard text for display in this section using transaction SO10.

Load / Compare

In the first section, you can load commodity codes and import code numbers from external files

available from the customs authorities (or other data providers) into your system. As codes

become obsolete, this function allows you to maintain codes in the system by comparing existing

codes with updated code numbers before saving the new data in the foreign trade tables.

See also:

Loading of Commodity Codes and Import Code Numbers

Comparison of Commodity Code Numbers

Information

This section provides you with easy-to-use search functions to display existing commodity codes

and import code numbers already in the system when assessing tariffs. You can use selection

criteria, such as chapter numbers, special measures, text and so on, to search for these codes.

See also:

Displaying Commodity Codes and Import Code Numbers

Functional Foreign Trade Processing in SAP MM

New Interface

The Foreign Trade Cockpit enables you to perform all tasks in Foreign Trade processing from the

initial screen. For this purpose, this screen is divided into five sections [Ext.].

Incomplete Foreign Trade Data

From the Operative Cockpit, you can maintain and monitor foreign trade data.

Data Maintenance / Data Selection

To ensure efficient processing of foreign trade data, you can save transactions that are repeated

frequently as variants (see Data Maintenance/Selection [Ext.]).

Additional Functions

Finding Relevant Data Quickly and Easily [Ext.]

Additional Information [Ext.]

Functional Strategic Cockpit in SAP MM

The Strategic Cockpit provides Journal tasks that you can use to list activities that have already

taken place, for example, on a weekly, monthly, quarterly or annual basis. It provides access to

import and export data to create periodic activity statements.

An important feature of the Strategic Cockpit is the effective use of the general list viewer. With

the general list viewer, you can display and sort foreign trade activities, for example, according

to

Vendors

Customs procedures (for example, inward or outward processing)

Value of imports or exports

Bonded warehouses

Monitoring (of master data)

With the Monitoring tasks, you can check whether foreign trade data is complete in master

records and generate a list of records with missing data. See Foreign Trade Data Check in

Master Records.

You can also maintain foreign trade data in these records using the normal system menus. See

Foreign Trade Data in Master Records.

Master data (maintenance)

You can use tasks in the Master data section as a link to check or modify a single master record,

for example, to see whether the foreign trade data has been maintained for a particular material.

Environment (IMG links)

Tasks in the Environment section are linked to the Implementation Guide (IMG). They allow you

to make direct changes in the corresponding IMG tables.

The tables in this section do not include all the tables you need to set up the system

for using Foreign Trade but rather includes tables that need to be modified on a

relatively frequent basis.

Integration

This function is integrated with SD and MM for the maintenance of import and export documents.

Prerequisites

Before this function can display the incompletion lists properly, you need to set up the

corresponding tables in Customizing.

To define the incompletion procedures that you want to use at the header or item level, choose

Sales and Distribution Foreign Trade/Customs Control Foreign Trade Data in MM and SD

Documents Incompleteness Schemas for Foreign Trade Data.

To assign the relevant incompletion procedure to the import and export country, choose Sales

and Distribution Foreign Trade/Customs Control Foreign Trade Data in MM and SD

Documents Foreign Trade Data in MM and SD Documents. This is also the table where you

set the flag "Save Incompletion Log".

Important: You need to set the flag "Save Incompletion Log" in Table V_T609S

(Foreign Trade Data: Control System Response). This is the function that analyzes

the completeness of entries in table EIUV. When you set this flag, the system

records the incomplete documents in table EIUV based on the fields selected in the

incompletion procedure.

If you select documents that were created before activating the incompletion task or

if you have changed the incompletion configuration for foreign trade data in the

customizing tables, it is possible that documents that are “complete” are indicated as

“incomplete” in the incompletion worklist. In this case, you need to run the

reorganization tasks by using the transaction codes created for this purpose.

Afterwards, the entries in the lists and in the documents will be identical

Functional Foreign Trade Cockpit in SAP MM

Use

The Foreign Trade Cockpit has several functions that enable you to monitor and update foreign

trade data in export and import documents, system master records and settings in the

Implementation Guide.

To go to the Foreign Trade Cockpit from the SAP main menu, choose Logistics Sales and

distribution (or Materials management) Foreign Trade/Customs Cockpit Cockpit -

General Foreign Trade processing.

Completion Checks – The Basis of the FT Cockpit

For most activities in the Foreign Trade Cockpit, the system can generate incompletion worklists

that display the status of each document or record individually using a green, yellow or red traffic

signal. The incompletion worklists display all documents or records responding to the selection

criteria and indicate whether foreign trade data is complete (green signal) in the selected

documents.

From these worklists, you can directly access documents that need to be changed and enter the

necessary data. You can also activate incompletion worklists to display only records that need to

be processed.

Features

The Initial Screen – General Foreign Trade Processing

There are five sections on the initial screen of the Foreign Trade Cockpit:

Section

Function

Operative Cockpit

Daily worklist for FT data in documents

Strategic Cockpit

Journal and Evaluations

Monitoring

Master record display and maintenance

Master data

Maintenance links

Environment

Important IMG links

On the initial screen, there is an additional area that you can fill with a picture or text. You can

include the standard picture or a text in this screen by choosing Environment Maintain user

data from the initial screen. The standard picture is SD_FT_PRO_START. You can create a

standard text for display in this section using transaction SO10.

Operative Cockpit

You use the Operative Cockpit to view and update documents on a regular basis. For example,

you use it to perform tasks that are included in your daily workload.

With this task, you can select import documents (purchase orders and goods receipts) and export

documents (deliveries and invoices). You use variants to limit the documents selected.

Since the Operative Cockpit is intended for use as a "working tool”, you should

generally design variants to select documents for a short time period only.

For example, using the Operative Cockpit, you can display and modify the actual

export or import documents that have entered the system today.

You can also use the Operative Cockpit to display your workload by generating a list

of documents for exports that are planned during the upcoming week. You can then

make any necessary changes to complete the foreign trade information in the

documents associated with those exports in advance.

Functional Maintenance of FT Data in Purchasing Documents in SAP MM

Use

This function allows you to maintain foreign trade import data in purchase orders and shipping

notifications.

To maintain data in

Menu path

The purchase order header

In the purchase order, choose Header Foreign

Trade / Customs

A purchase order item

In the purchase order, select the item and choose

Item More functions Foreign Trade / Customs

The shipping notification header

In the shipping notification, choose Header Foreign

Trade / Customs

A shipping notification item

In the shipping notification, select an item and choose

Item Foreign Trade / Customs

Functional Foreign Trade Data in Purchase Order and Advance Shipping Notification in SAP MM

Data

Description

Comments

Material data

Material

The material key for the item

Description

A description of the item

Commodity code

The system copies this data

from the material master record.

Origin

The goods’ country of origin

The good’s country and region of

destination

The system copies the country

of origin from the purchasing

info record as a default value.

It copies the country and region

of destination from the ordering

plant.

Transaction

Import procedure

The procedure by which the

goods being imported are

declared to customs

Transaction type

The classification of the type of

transaction contract

With the appropriate settings in

Customizing, the system

determines the transaction type

automatically based on criteria

like the importing country or the

item category. The system then

copies the data to purchase

orders and advanced shipping

notifications.

Value

Statistical value

The untaxed value of the goods,

including transportation and

insurance costs that arise in the

importer’s country

The system calculates the

statistical values in pricing in the

purchase orders.

Functional Foreign Trade Data in Purchasing Documents in SAP MM

Definition

Data that describes the import or arrival characteristics of a purchasing transaction.

Structure

Foreign trade data appears at the header and item levels in purchase orders and shipping

notifications. The vendor and material master records and purchasing info records propose this

data.

Foreign Trade Data in Purchase Order and Advance Shipping Notification

Headers

Data

Description

Comments

Partner data

Vendor

The vendor key

Delivery vendor

Country key

The vendor country key

The system copies this data

from the purchase order to

the shipping notification.

Customs data

Mode of transport

The technical customs term

describing the type of

transport (for example, see or

air transport) used to take the

goods across a national

border

Office of entry

The key for the border

customs office where the

goods are unloaded from the

mode of transport used for

crossing the border

The system determines this

data from the vendor master

and uses it as a default

value in the purchase order

and shipping notification.

Mode of transport

data

The inland mode of transport

(the mode of transport from

the border to the plant)

The identifier for the means of

transport with which the goods

leave the vendor location

The country of the means of

transport by which the goods

leave the vendor location

The mode of transport by

which the goods cross the

border

The identifier for the means of

transport by which the goods

cross the border

The country of the means of

transport by which the goods

cross the border

Functional Maintenance of Foreign Trade Data in SD Documents in SAP MM

Use

This function allows you to create and change foreign trade data in sales orders, deliveries, and

billing documents.

To maintain data in

Menu path

You should know

The sales order

header

In the sales order, choose

Goto Header Billing to

enter documentary payment

data.

You can change the statistical

value for an item in a sales

order.

A sales order item

In the sales order, select an

item. Then choose Goto

Item Sales A to enter the

business transaction type.


The delivery header

In the delivery choose Header

Foreign Trade/Customs.


A delivery item

In the delivery select an item.

Then choose Item Foreign

Trade/Customs.


The billing document

header

In the billing document choose

Header Foreign

Trade/Customs.


A billing document

item

In the billing document select

an item. Then choose Item

Foreign Trade/Customs.

You can change the statistical

value for an item in a billing

document.

After a delivery has been invoiced, you can no longer change the export data

in the delivery.

After a billing document has been posted to the Financial Accounting (FI)

application component, you can no longer change the export data in the

billing document.

Functional Foreign Trade Data in SD Document Items in SAP MM

Data

Description

Comments

Material data

Material

The material key for the

delivery item or billing

document item

Description

A description of the

material in the delivery

item or billing document

item

Batch (only in deliveries of

batch-managed materials)

The batch number of the

delivery item

Commodity code

The system copies this data

from the material master

record.

Origin

(deliveries and billing

documents only)

The goods’ country of

origin

The goods’ region of origin

The system copies this data

as default values from the

material master record.

Transaction

Export procedure

The customs procedure by

which the goods in the

dispatch/export

transactions are reported

in documents of foreign

trade statistics

Transaction type

A specification necessary

for declarations to the

authorities such as

reporting import/export

within the EU or the US

With the appropriate settings

in Customizing, the system

determines the transaction

data automatically based on

criteria like the export-import

group or the item category.

The system then copies the

data to the delivery and

billing documents.

Value

(sales orders and billing

documents only)

Statistical value

The untaxed value of the

goods including

transportation and

insurance costs that arise

in the exporting country

The system calculates the

statistical value during

Pricing in the underlying

sales order and billing

document.

You can change how the

system calculates the

statistical value for the item if

the billing document has not

yet been posted to the

Financial Accounting (FI)

application component.

Functional Foreign Trade Data in SD Documents in SAP MM

Definition

Data that describes the export or dispatch characteristics of a sales and distribution (SD)

transaction.

Structure

Foreign trade data appears at the header and item levels in sales orders, deliveries and billing

documents. The customer and material master records propose some of this data, and the

system copies some foreign trade data at the documents’ header level from the underlying sales

orders. The system determines other data based on the route or the item category.

Foreign Trade Data in SD Document Headers

Data Description Comments

Data

Description

Comments

Payment guarantee

data

(sales orders only)

Payment guarantee

procedure

Financial document

number


Partner data

Ship-to party

The ship-to party key

Country key

The ship-to party’s country

key

The system copies this data

from the sales order.

Customs data

(deliveries and billing

documents only)

Mode of transport

The technical customs

term describing how (for

example, by sea or air) the

goods are taken across a

national border

Office of exit

The key for the customs

office at the border, where

the goods are loaded onto

the mode of transport with

which they will cross the

border

Inland mode of transport

The type of transport used

from the delivering plant

The system determines this

data based on the route if

the appropriate setting has

been maintained in

Customizing

The system adopts this data

as default values in

deliveries and billing

documents.

Mode of transport data

(deliveries and billing

documents only)

The mode of transport

with which the goods

leave the vendor location

Country of the mode of

transport with which the

goods leave the vendor

location

The mode of transport

used to cross the border

Country of the mode of

transport used to cross the

border

Container indicator

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