FICO Trip Entry Scenario in SAP FICO

Definition

A trip entry scenario is a scenario for trip fact entry

Use

To fulfill the many different requirements for entering employee trips and at the same time maintain a high degree of flexibility in the entry process, Travel Management offers you entry scenarios. Each can be considered an entry framework with fixed initial and final steps. The entry functions can be performed within the trip entry scenarios. You decide the frequency and the order of succession for performing the functions.

Structure

Each trip entry scenario has a characteristic initial screen and a fixed final save process. The entry functions that you can execute in an entry scenario depend on the selected trip schema.

See also:

Trip Entry Scenarios (Overview)

Trip Entry Scenarios (Navigation Process)

FICO Trip Entry Scenarios (Overview) in SAP

The following table gives you an overview of the characteristic attributes of the entry scenarios:

Entry scenario	Attributes
Travel manager	The travel manager offers you a table overview of all of the employee’s trips. From this table you can choose individual trips for editing. You can use the travel manager to create and change any kind of trip without exception. You can record individual receipts and per diems or flat rates. You can create or change one trip at a time.
Travel calendar	The travel calendar gives you an overview of all trips in calendar form. You can only use the travel calendar to create or change domestic trips. You can record individual receipts and per diems or flat rates. You can create or change several trips at the same time.
Weekly report	The weekly report offers you a table overview of all of the employee’s weekly reports. From this overview you can choose individual weekly reports for editing. You can only use the weekly report to record individual receipts, not per diems or flat rates. You can create or change one weekly report at a time.
Trip advances	You can only create trip advances.
Create trip	You can only create trips, not change them. Depending on Customizing, the system offers you the travel manager, the travel calendar or the weekly report, without, however, accessing the overview.

FICO Trip Entry Scenario - Trip Entry Scenarios (Navigation Process) in SAP FICO

Purpose

Due to the many different requirements for entering trip facts, the entire employee trip entry process has been given a flexible, modular structure. This makes it possible to set up the entry process for each trip according to its individual requirements. With its trip entry scenarios, Travel Management simply gives you the framework in which you can navigate freely.

Since you do not have to adhere to rigid entry processes, there are several advantages when recording trip data:

• You can interrupt the entry process at any point - by saving the employee trip - and resume recording later at any time.
• You can suppress entry functions that you do not want to use at all via Customizing for Travel Management (activity: Define trip schema).
• You can call each entry function within the process at any time and as often as you wish.
• The entry processes and the entry scenarios are similar because you can use the same functions.

Prerequisites

The navigation process through the entry functions for trip facts can only be performed in an employee trip.

Process flow

Within an employee trip, you can call the entry functions using Goto ®... or Extras ®..., whenever the system allows you to.

Figure: Flexible Combination of Entry Functions Within an Entry Type