Functional - Foreign Trade Data Service

New Interface

From this view, you can perform all important tasks relevant to Data Service from a single

screen. For this purpose, this screen is divided into five sections [Ext.].

Additional Functions

Finding Relevant Data Quickly and Easily [Ext.]

Additional Information [Ext.]

Functional Foreign Trade Data Service Cockpit in SAP MM

Use

This group of functions installs and maintains data pertaining to commodity codes, import code

numbers, duties and required customs papers in the Foreign Trade component. Using these

functions is optional.

To go to the Foreign Trade Data Service Cockpit from the main SAP menu, choose Logistics →

Sales and distribution (or Materials management) → Foreign Trade / Customs → Data service

→ Cockpit - Data Service.

Features

There are four sections on the initial screen for Foreign Trade Data Service:

Functions on the Initial Screen

Section	Function
Load / Compare	Loading and comparison of commodity codes and import code numbers with existing codes in the system
Information	Search and display of existing codes in the system
Price determination	Maintenance of pricing conditions
Import Simulation	Determination of duties and documentation for imports

On the initial screen, there is an additional area that you can fill with a picture or text. You can

include the standard picture or a text in this screen by choosing Environment → Maintain user

data from the initial screen. The standard picture is SD_FT_SRV_START. You can create a

standard text for display in this section using transaction SO10.

Load / Compare

In the first section, you can load commodity codes and import code numbers from external files

available from the customs authorities (or other data providers) into your system. As codes

become obsolete, this function allows you to maintain codes in the system by comparing existing

codes with updated code numbers before saving the new data in the foreign trade tables.

See also:

Loading of Commodity Codes and Import Code Numbers

Comparison of Commodity Code Numbers

Information

This section provides you with easy-to-use search functions to display existing commodity codes

and import code numbers already in the system when assessing tariffs. You can use selection

criteria, such as chapter numbers, special measures, text and so on, to search for these codes.

See also:

Displaying Commodity Codes and Import Code Numbers

Functional Foreign Trade Processing in SAP MM

New Interface

The Foreign Trade Cockpit enables you to perform all tasks in Foreign Trade processing from the

initial screen. For this purpose, this screen is divided into five sections [Ext.].

Incomplete Foreign Trade Data

From the Operative Cockpit, you can maintain and monitor foreign trade data.

Data Maintenance / Data Selection

To ensure efficient processing of foreign trade data, you can save transactions that are repeated

frequently as variants (see Data Maintenance/Selection [Ext.]).

Additional Functions

Finding Relevant Data Quickly and Easily [Ext.]

Additional Information [Ext.]

Functional Strategic Cockpit in SAP MM

The Strategic Cockpit provides Journal tasks that you can use to list activities that have already

taken place, for example, on a weekly, monthly, quarterly or annual basis. It provides access to

import and export data to create periodic activity statements.

An important feature of the Strategic Cockpit is the effective use of the general list viewer. With

the general list viewer, you can display and sort foreign trade activities, for example, according

to

• Vendors

• Customs procedures (for example, inward or outward processing)

• Value of imports or exports

• Bonded warehouses

Monitoring (of master data)

With the Monitoring tasks, you can check whether foreign trade data is complete in master

records and generate a list of records with missing data. See Foreign Trade Data Check in

Master Records.

You can also maintain foreign trade data in these records using the normal system menus. See

Foreign Trade Data in Master Records.

Master data (maintenance)

You can use tasks in the Master data section as a link to check or modify a single master record,

for example, to see whether the foreign trade data has been maintained for a particular material.

Environment (IMG links)

Tasks in the Environment section are linked to the Implementation Guide (IMG). They allow you

to make direct changes in the corresponding IMG tables.

The tables in this section do not include all the tables you need to set up the system

for using Foreign Trade but rather includes tables that need to be modified on a

relatively frequent basis.

Integration

This function is integrated with SD and MM for the maintenance of import and export documents.

Prerequisites

Before this function can display the incompletion lists properly, you need to set up the

corresponding tables in Customizing.

To define the incompletion procedures that you want to use at the header or item level, choose

Sales and Distribution → Foreign Trade/Customs → Control Foreign Trade Data in MM and SD

Documents → Incompleteness Schemas for Foreign Trade Data.

To assign the relevant incompletion procedure to the import and export country, choose Sales

and Distribution → Foreign Trade/Customs → Control Foreign Trade Data in MM and SD

Documents → Foreign Trade Data in MM and SD Documents. This is also the table where you

set the flag "Save Incompletion Log".

Important: You need to set the flag "Save Incompletion Log" in Table V_T609S

(Foreign Trade Data: Control System Response). This is the function that analyzes

the completeness of entries in table EIUV. When you set this flag, the system

records the incomplete documents in table EIUV based on the fields selected in the

incompletion procedure.

If you select documents that were created before activating the incompletion task or

if you have changed the incompletion configuration for foreign trade data in the

customizing tables, it is possible that documents that are “complete” are indicated as

“incomplete” in the incompletion worklist. In this case, you need to run the

reorganization tasks by using the transaction codes created for this purpose.

Afterwards, the entries in the lists and in the documents will be identical

Functional Foreign Trade Cockpit in SAP MM

Use

The Foreign Trade Cockpit has several functions that enable you to monitor and update foreign

trade data in export and import documents, system master records and settings in the

Implementation Guide.

To go to the Foreign Trade Cockpit from the SAP main menu, choose Logistics → Sales and

distribution (or Materials management) → Foreign Trade/Customs → Cockpit → Cockpit -

General Foreign Trade processing.

Completion Checks – The Basis of the FT Cockpit

For most activities in the Foreign Trade Cockpit, the system can generate incompletion worklists

that display the status of each document or record individually using a green, yellow or red traffic

signal. The incompletion worklists display all documents or records responding to the selection

criteria and indicate whether foreign trade data is complete (green signal) in the selected

documents.

From these worklists, you can directly access documents that need to be changed and enter the

necessary data. You can also activate incompletion worklists to display only records that need to

be processed.

Features

The Initial Screen – General Foreign Trade Processing

There are five sections on the initial screen of the Foreign Trade Cockpit:

Section	Function
Operative Cockpit	Daily worklist for FT data in documents
Strategic Cockpit	Journal and Evaluations
Monitoring	Master record display and maintenance
Master data	Maintenance links
Environment	Important IMG links

On the initial screen, there is an additional area that you can fill with a picture or text. You can

include the standard picture or a text in this screen by choosing Environment → Maintain user

data from the initial screen. The standard picture is SD_FT_PRO_START. You can create a

standard text for display in this section using transaction SO10.

Operative Cockpit

You use the Operative Cockpit to view and update documents on a regular basis. For example,

you use it to perform tasks that are included in your daily workload.

With this task, you can select import documents (purchase orders and goods receipts) and export

documents (deliveries and invoices). You use variants to limit the documents selected.

Since the Operative Cockpit is intended for use as a "working tool”, you should

generally design variants to select documents for a short time period only.

For example, using the Operative Cockpit, you can display and modify the actual

export or import documents that have entered the system today.

You can also use the Operative Cockpit to display your workload by generating a list

of documents for exports that are planned during the upcoming week. You can then

make any necessary changes to complete the foreign trade information in the

documents associated with those exports in advance.

Functional Maintenance of FT Data in Purchasing Documents in SAP MM

Use

This function allows you to maintain foreign trade import data in purchase orders and shipping

notifications.

To maintain data in	Menu path
The purchase order header	In the purchase order, choose Header → Foreign Trade / Customs
A purchase order item	In the purchase order, select the item and choose Item → More functions → Foreign Trade / Customs
The shipping notification header	In the shipping notification, choose Header → Foreign Trade / Customs
A shipping notification item	In the shipping notification, select an item and choose Item → Foreign Trade / Customs

Functional Foreign Trade Data in Purchase Order and Advance Shipping Notification in SAP MM

Data	Description	Comments
Material data	• Material The material key for the item • Description A description of the item • Commodity code	The system copies this data from the material master record.
Origin	• The goods’ country of origin • The good’s country and region of destination	The system copies the country of origin from the purchasing info record as a default value. It copies the country and region of destination from the ordering plant.
Transaction	• Import procedure The procedure by which the goods being imported are declared to customs • Transaction type The classification of the type of transaction contract	With the appropriate settings in Customizing, the system determines the transaction type automatically based on criteria like the importing country or the item category. The system then copies the data to purchase orders and advanced shipping notifications.
Value	• Statistical value The untaxed value of the goods, including transportation and insurance costs that arise in the importer’s country	The system calculates the statistical values in pricing in the purchase orders.

Functional Foreign Trade Data in Purchasing Documents in SAP MM

Definition

Data that describes the import or arrival characteristics of a purchasing transaction.

Structure

Foreign trade data appears at the header and item levels in purchase orders and shipping

notifications. The vendor and material master records and purchasing info records propose this

data.

Foreign Trade Data in Purchase Order and Advance Shipping Notification

Headers

Data	Description	Comments
Partner data	• Vendor The vendor key • Delivery vendor • Country key The vendor country key	The system copies this data from the purchase order to the shipping notification.
Customs data	• Mode of transport The technical customs term describing the type of transport (for example, see or air transport) used to take the goods across a national border • Office of entry The key for the border customs office where the goods are unloaded from the mode of transport used for crossing the border	The system determines this data from the vendor master and uses it as a default value in the purchase order and shipping notification.
Mode of transport data	• The inland mode of transport (the mode of transport from the border to the plant) • The identifier for the means of transport with which the goods leave the vendor location • The country of the means of transport by which the goods leave the vendor location • The mode of transport by which the goods cross the border • The identifier for the means of transport by which the goods cross the border • The country of the means of transport by which the goods cross the border

Functional Maintenance of Foreign Trade Data in SD Documents in SAP MM

Use

This function allows you to create and change foreign trade data in sales orders, deliveries, and

billing documents.

To maintain data in	Menu path	You should know
The sales order header	In the sales order, choose Goto → Header → Billing to enter documentary payment data.	You can change the statistical value for an item in a sales order.
A sales order item	In the sales order, select an item. Then choose Goto → Item → Sales A to enter the business transaction type.
The delivery header	In the delivery choose Header → Foreign Trade/Customs.
A delivery item	In the delivery select an item. Then choose Item → Foreign Trade/Customs.
The billing document header	In the billing document choose Header → Foreign Trade/Customs.
A billing document item	In the billing document select an item. Then choose Item → Foreign Trade/Customs.	You can change the statistical value for an item in a billing document.

• After a delivery has been invoiced, you can no longer change the export data

in the delivery.

• After a billing document has been posted to the Financial Accounting (FI)

application component, you can no longer change the export data in the

billing document.

Functional Foreign Trade Data in SD Document Items in SAP MM

Data	Description	Comments
Material data	• Material The material key for the delivery item or billing document item • Description A description of the material in the delivery item or billing document item • Batch (only in deliveries of batch-managed materials) The batch number of the delivery item • Commodity code	The system copies this data from the material master record.
Origin (deliveries and billing documents only)	• The goods’ country of origin • The goods’ region of origin	The system copies this data as default values from the material master record.
Transaction	• Export procedure The customs procedure by which the goods in the dispatch/export transactions are reported in documents of foreign trade statistics • Transaction type A specification necessary for declarations to the authorities such as reporting import/export within the EU or the US	With the appropriate settings in Customizing, the system determines the transaction data automatically based on criteria like the export-import group or the item category. The system then copies the data to the delivery and billing documents.
Value (sales orders and billing documents only)	• Statistical value The untaxed value of the goods including transportation and insurance costs that arise in the exporting country	The system calculates the statistical value during Pricing in the underlying sales order and billing document. You can change how the system calculates the statistical value for the item if the billing document has not yet been posted to the Financial Accounting (FI) application component.

Functional Foreign Trade Data in SD Documents in SAP MM

Definition

Data that describes the export or dispatch characteristics of a sales and distribution (SD)

transaction.

Structure

Foreign trade data appears at the header and item levels in sales orders, deliveries and billing

documents. The customer and material master records propose some of this data, and the

system copies some foreign trade data at the documents’ header level from the underlying sales

orders. The system determines other data based on the route or the item category.

Foreign Trade Data in SD Document Headers

Data Description Comments

Data	Description	Comments
Payment guarantee data (sales orders only)	• Payment guarantee procedure • Financial document number
Partner data	• Ship-to party The ship-to party key • Country key The ship-to party’s country key	The system copies this data from the sales order.
Customs data (deliveries and billing documents only)	• Mode of transport The technical customs term describing how (for example, by sea or air) the goods are taken across a national border • Office of exit The key for the customs office at the border, where the goods are loaded onto the mode of transport with which they will cross the border • Inland mode of transport The type of transport used from the delivering plant	The system determines this data based on the route if the appropriate setting has been maintained in Customizing The system adopts this data as default values in deliveries and billing documents.
Mode of transport data (deliveries and billing documents only)	• The mode of transport with which the goods leave the vendor location • Country of the mode of transport with which the goods leave the vendor location • The mode of transport used to cross the border • Country of the mode of transport used to cross the border • Container indicator